EXHIBITION MANUAL         

 

        Content:

             Exhibition Outline                          Exhibition Site and Facilities

             General Regulations                    Exhibition SupervisionGeneral  

             Services                                       Forms

 

3. GENERAL REGULATIONS

1. Registration and Booth Assignments:

- To participate the Show, Exhibitor is requested to fill in and forward the attached Application Form to the Organizer best before 20^th of August 2007.

- Booth assignment will only officially be confirmed after the Organizer received total payment or 50% deposit and a non-refundable deposit of 50% value is reimbursed by the Exhibitor to the Organizer. For withdrawal, exhibitor should serve a notice to the Organizing Board in writing within 4 months prior to the Exhibition opening day.

- Booth assignment is made on the principle of first come first served.

- Exhibitor shall not underlet the space allocated by the Organizing Board nor use the space for any other purposes.

- Delivery of space and stand will be given, only upon receipt of full payment, 3 days for raw space, 2 days for package stands before the opening of the Exhibition. The display of stand must be finished at 9 p.m latest by the day before opening day.

2. Show Schedule

7–10 March 2008	8h00- 18h00: Move in (large Pavilion permitted)
9-10 March 2008	8h00- 18h00: Move in (standard booths permitted)
11 March, 2008	9h00 – 11h00: Opening Ceremony 17h00: Close 18h30: Opening Banquet and Medal Award Ceremony for typical products
12 March, 2008	9h00: Open to exhibitors 9h30: Exhibition opens 9h00 – 12h00: VIETSHIP 2008 – THE CONFERENCE Sponsor: Deutsche Bank 14h30-16h00: Contract signing ceremony 17h00: Close
13 March, 2008	9h00: Open to exhibitors 9h30: Exhibition opens 8h30: Golf Tournament 17h00: Close 18h30: Fare well ceremony
14 March, 2008	9h00: Exhibition opens 15h30: Exhibition close
15 March, 2008	Dismantling

3. Forms:

Exhibitor is required to fill up following Forms:

- Form 1 : Advertisement in Show Catalogue

- Form 2 : Free Catalogue Entry

- Form 3 : Badge Registration

- Form 4 : Hotel & Tour and other services Reservation (optional)

4. Booth operation :

- All exhibitors are requested to fill the list of persons in the Form 3. Exhibitor's badge must carry during the working time of the Event, even in the time of construction, delivery or removal.

- Exhibitors need to come earlier 30 minutes before opening time to check and put everything in order everyday of the Fair.

- When receiving booth from Security Team in the morning, if exhibits be seem losing or damaged, exhibitor should keep the status-quo and inform the Organizing Board at soonest time.

- Exhibits and construction materials shall be moved out of the exhibition venue at least 02 days after closing day of the Fair.

5. Change of Date and Venue :

 - In the event of changing the Date and Venue of the Exhibition due to some the force majeure reasons, the Organizer reserves the right to change the Date or Venue of the exhibition. Any change in Date or Venue should be informed in a written document at least 45 days before the Opening date.

- The space rental payment shall be remaining valid for the new Date and Venue.